7 Signs Your Business Has Outgrown Spreadsheet-Based Procurement
It started with a spreadsheet. "We don't have that many orders", you thought. But now the spreadsheet has 47 tabs, nobody remembers which version is correct, and last week three people ordered the same thing from three different suppliers.
Sound familiar? Here are the 7 signs that it's time to admit Excel isn't a procurement system.
You spend hours finding information
"Who ordered this?" "What was the price last time?" "Do we have an agreement with them?" If you spend more than 5 minutes finding answers, you have a problem.
Approvals take days instead of minutes
Emails disappear in inboxes. The boss is on holiday. The project stalls. Sound familiar?
You have no idea what you're actually spending
How much did we buy from Supplier X last year? Did we get agreed discounts? Who spends the most? 🤷
Suppliers are complaining
Errors in orders. Missing order numbers on invoices. Payment reminders. "Didn't you receive it?" This costs time – and relationships.
New hires need weeks to learn the system
"Just ask Kari, she knows how we do it." What happens when Kari leaves?
The accounting department is drowning in invoices
Manual matching of invoices against orders. Reminders that need checking. "Who approved this?"
You're preparing for growth
What works for 50 employees doesn't work for 200. Switch systems before the chaos, not during it.
What happened at Nor Tekstil
With 130 employees and 40,000 invoices a year, Nor Tekstil had outgrown its manual processes. They tested several systems before choosing Vieri.
"It's simple, efficient and clear – exactly what we needed. We now have full control over procurement and save significant time on invoice handling."
– Adrianna Haugerud, Head of Procurement, Nor Tekstil
💡 Did you know?
A typical implementation takes 2–4 weeks. Nor Tekstil went from a manual email flow to Vieri in under six weeks.
Do you recognise 3+ of these?
Then it's time for a chat. 30 minutes – then you'll know if Vieri is right for you.
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