Best Procurement System 2026: Complete Guide to Choosing a Solution

The short answer: there is no single best procurement system. There are three categories, and they solve different problems. Global suites for groups buying across countries and currencies. Nordic platforms built around EHF and PEPPOL. And narrower tools that take one part of the flow. Choose from the wrong category and it does not matter how good the system is.

Vieri sits in the middle one. Further down we set out where we fit and where we do not — faster for you than finding out during a tender.

Who competes in the Norwegian market

The independent comparison service BusinessWith lists 15 procurement systems in the Norwegian market. Grouped by what they are built for:

The grouping is ours, the systems are BusinessWith's. It is not exhaustive and the categories overlap at the edges. The point is that a global suite and a Nordic ordering platform rarely compete for the same need, even though both are called procurement systems.

Where Vieri fits — and where it does not

We are the right choice when:

• Many employees order alongside their actual job and cannot be trained on a heavy system
• You have many suppliers to bring onto catalogue — 400+ are connected to the platform today
• EHF and PEPPOL are the standard you trade on, not an add-on
• Several locations or companies need to share the same agreements

Choose something else when:

• Your spend sits in many currencies and jurisdictions outside the Nordics. A global suite has localisation we do not
• You only need invoice automation, with no ordering step. You would be buying more platform than you need
• Direct material purchasing is driven by the production plan. That belongs in the ERP, not in an ordering solution
• Volume is low. The gain comes from repetition. At a few hundred orders a year the business case is thin, and we would rather say so now than after signature

What actually decides it: does anyone use it?

Skanska chose Vieri because site workers had to be able to order from a phone. Not because the solution had the most features.

"We let the site workers order the equipment they need themselves. It saves us a lot of time and ensures we get the right products at the right price."

– Skanska Norway, around 300,000 invoices a year

The checklist — ask us the same questions

• Test with actual users, not the IT department. Have a random employee place an order in the demo. How long does it take unaided?
• Demand references from your own industry and size. A system that works for a law firm will not necessarily work for a contractor.
• Get the integration priced concretely. "Supported" is not a number. Ask what it costs against your exact ERP version.
• Ask for total cost over three years. Licence, implementation, training, integration and ongoing management — together, not piecemeal.
• Ask who answers on a Friday afternoon, and what the contract says about response time. Vieri's contractual response time on critical issues is three hours.
• Ask how suppliers get onboarded. That is where projects slip, not in configuration.

EHF and PEPPOL: the question most people forget

Norway's DFØ publishes a list of invoicing systems that can deliver EHF. It is worth consulting, but note that it covers invoicing systems and invoice portals — an ordering system will not necessarily appear there, and absence does not mean lack of support.

Ask directly instead: which access point does the traffic run through, are you registered in ELMA, and is EHF supported on catalogue and order — not just invoice? That last one is where the difference shows. From 2027 electronic invoicing becomes mandatory for Norwegian businesses, so this stops being a choice.

What usability means in practice

Asker municipality has over 700 end users, most of whom buy alongside their primary duties. They ran a market dialogue and included end users in the tender process before choosing.

"Vieri is clear, simple and easy to use. The solution also supports EHF messages in the catalogue and ordering process."

– Mona Omli Landsrød, procurement adviser, Asker municipality

Worth noting: the municipality still runs training web cafés. Simple does not mean training is unnecessary — it means it is short.